To help you get the best out of Merton Table Tennis Club and to understand the Club’s responsibilities to you and your responsibilities to the Club, please read these terms and conditions.

All members must keep to the same terms and conditions, including adult and child members whose memberships are linked to other members and child members whose application form has been signed on their behalf by an adult.

These terms and conditions apply to all our members which are necessary to make sure that the Club can offer an enjoyable and safe environment for you and our other members and visitors to share during every visit to your club.

These terms and conditions apply at all times and take priority over any previous versions which have been written or given by word of mouth.
Rules of the Club - Members are expected to be familiar with, and abide by, the Rules of the Club.

Payment of Fees – These can be made using the online forms, or other agreed methods.

Resignation from the Club during the Playing Season – This should be submitted in writing.

Change of Address and other Means of Contact – this should be indicated on the application form.

Change of Membership Category – Will be considered by the Management committee at their regular meetings.

Membership Cards – These will be issued after the committee have ratified the member’s status.

Other Changes – Will be considered by the Management Committee.
Suspension of membership – Will be considered by the Management Committee.

Complaints – Will be considered by the Management Committee following a written submission explain the full details.

Players will be expected in their dress and conduct to conform to the standards set by Merton Table Tennis Club, the English Table Tennis England (TTE), or the Bournemouth and District Table Tennis Association or other linked Associations.

Club property shall be treated with reasonable care and consideration and will be kept in good condition. Items of equipment shall be returned to their place of storage following play. All breakages to be brought to the attention of a committee member.

Playing members wishing to take part in competitions organised by the Bournemouth and District Table Tennis Association (BDTTA) shall complete the appropriate registration form and pay the appropriate registration fee before being eligible for selection.

Acceptance of entries for any competition or tournament organised by the Club shall be at the discretion of the Management Committee.
Members shall make themselves familiar with the Club Constitution and Rules and also those of the Bournemouth and District Table Tennis Association with which they shall comply. Disciplinary action may be taken against any member committing a breach of these rules.
All fully paid up members of the Club are eligible to play in the Club championships.

Merton Table Tennis Club shall take all practicable and reasonable steps to comply with the provisions of the Data Protection Act with regard to the collection and storage of personal information and the sharing of data with those organisations directly involved in the governance of the sport of table tennis. Written requests to be shown the records held by Merton Table Tennis Club, shall be sent to the Secretary, who will reply within seven days.
Requests to delete a record shall be considered by the Committee or will be deleted after the member fails to renew, or by 31st December of the current year.
All data will be held securely on the Merton Web Site by the use of encryption and passwords, also a back-up at a secure location.

1. Personal data shall be processed fairly and lawfully, in particular shall not be processed unless –
   1. at least one of the conditions in Schedule 2 is met, and
   2. in the case of sensitive personal data, at least one of the conditions in Schedule 3 is also met.
2. Personal data shall be obtained only for one or more specified and lawful purposes and shall not be further processed in any manner incompatible with that purpose or those purposes.
3. Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.
4. Personal data shall be accurate and where necessary, kept up to date.
5. Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6. Personal data shall be processed in accordance with the rights of data subjects under this Act.
7. Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
8. Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.